Schedule
Every
Team &
League.
not the spreadsheet!
One command center for athletic directors, coaches, and league admins. Coordinate games, manage requests, and keep every schedule in sync.
Faster Scheduling
Pre-populate entire seasons with the Group Scheduler. Auto-balance home and away. Go from blank calendar to full schedule in minutes, not weeks.
Clear Accountability
Every request, approval, and status change tracked with a full message thread. No lost emails. No "who confirmed that?" — just a clean audit trail.
Role-Based Control
Super admins govern the system. League admins see their leagues. ADs manage their schools. Coaches focus on their teams. Everyone gets exactly what they need.
Every Tool to
Run a Tight Season
From game finder to group scheduler — every workflow built for the way athletic programs actually operate.
Schedule Management
Interactive calendar with sport, level, and date filters. Saved views and custom checklists keep your team on track through every phase.
Group Scheduler
Pre-populate full seasons from a preview. Automatically balance home and away. Review the entire matchup grid before committing one game.
Game Finder
Search open opponents by date, sport, and level. Send game requests directly from results. Fill gaps faster than any email chain ever could.
Requests Inbox
Centralized request workflow with message threads and approvals. Every conversation tied to a specific game. Status visible in real time.
Organization Data
Manage schools, teams, leagues, sports, and facilities from one place. Bulk team creation for league-wide setups. Contacts linked to teams.
Reports & Import
CSV export for every data set. Print-ready schedule views. Validated schedule import with field mapping — no manual re-entry.
Chat & Live Updates
Direct user-to-user messaging with presence indicators. Game requests, replies, and change notices push live — toast notifications and unread badges update without a page refresh.
Operational Workflows
Transportation plans, facility readiness, and officials confirmation — each owned by the right role. Role-specific dashboards show only what's relevant to each person.
Built for Everyone
in the Athletic Stack
ScheduleRama adapts to how each role works — scoped access, targeted workflows, and the right level of visibility.
Athletic Director
Full school-scoped visibility and control. Manage teams, games, contacts, and facilities for every sport your school runs.
- Create and edit school games
- Add coaches, create user accounts
- Use Game Finder to fill gaps
- Weekly reporting and checklists
League Admin
League-scoped tools to structure and enforce consistency across every member school in your league.
- Manage school memberships
- Run Group Scheduler for the season
- Triage inbox requests
- League-level reports and exports
Coach
Team-focused view without the noise. Find opponents, coordinate games, and track your team's schedule and readiness.
- Discover opponents by sport and date
- Send and receive game requests
- Coordinate through inbox threads
- Track checklist readiness
Super Admin
Full-platform governance. Set permissions, manage users, oversee game lifecycles, and keep the whole system running clean.
- Configure permissions per role
- Manage all users and accounts
- Oversee imports and exports
- Full audit and cleanup access
Who Can Do What
Permissions designed so everyone has access to exactly what they need — and nothing they don't.
| Feature | Super Admin | League Admin | Athletic Dir. | Coach | Viewer |
|---|---|---|---|---|---|
| View Schedule & Calendar | ✓ | ✓ | ✓ | ✓ | ✓ |
| Add / Edit / Delete Games | ✓ | Scoped | Scoped | — | — |
| Group Scheduler | ✓ | ✓ | ✓ | ✓ | ✓ |
| Game Finder | ✓ | ✓ | ✓ | ✓ | ✓ |
| Send Game Requests | ✓ | ✓ | ✓ | ✓ | ✓ |
| Manage Inbox / Threads | ✓ | ✓ | Scoped | Scoped | View/Respond |
| Manage Teams | ✓ | Scoped | Scoped | — | — |
| Manage Schools | ✓ | — | — | — | — |
| Manage Contacts & Facilities | ✓ | Scoped | Scoped | — | — |
| Reports, CSV & Print | ✓ | ✓ | ✓ | ✓ | ✓ |
| Schedule Import | ✓ | ✓ | ✓ | ✓ | ✓ |
| Manage Permissions & Users | ✓ | — | — | — | — |
Plans That Scale
With Your League
Transparent tiers for small programs to multi-school associations. No surprise overages.
Single School
Perfect for independent schools and small programs getting organized for the first time.
- Up to 1 school, unlimited teams
- Schedule management + calendar
- Game Finder + Requests Inbox
- CSV export and print views
- AD + Coach + Viewer roles
- Email support
League Plan
Built for leagues managing multiple member schools with structured seasons and shared governance.
- Up to 20 schools per league
- Group Scheduler + season setup
- League Admin role + scoped access
- Schedule import with validation
- Bulk team creation
- Priority support + onboarding
Multi-League
For athletic associations and super admins overseeing dozens of schools across multiple leagues.
- Unlimited schools and leagues
- Full Super Admin governance tools
- Custom permission configurations
- Advanced reporting + data snapshots
- Dedicated account manager
- SLA-backed support
Everything to Get
Up and Running
User Guide
Step-by-step workflows for every role, from first login to full season setup.
📋Feature Matrix
Complete breakdown of every feature and which roles can access it.
🔄Release Notes
What's new, improved, and coming next to ScheduleRama.
❓FAQ
Quick answers to the most common questions from ADs, coaches, and admins.